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Privacy Policy

Names, addresses, telephone numbers and email addresses are personal data and thus are subject to the laws on data protection and data security. For this reason we inform you about which data we collect while you visit our websites and how we handle these data.  
If personal data are queried on our websites, the disclosure of this data is carried out on a voluntary basis by the user. This data are used by HIMA, e.g., to answer your requests or to provide you access to specific information. Personal data are not sold to third parties or otherwise marketed.
If third-party websites are accessible from our range of references (hyperlinks), our privacy policy does not apply to these linked offers.

Whenever you visit our website, your user-data are evaluated automatically with the analysis tool "Google Analytics" (see below). Furthermore, the social plug-ins of Facebook, Twitter, LinkedIn, Google+ and Xing may be used to transfer user data to the respective provider, which can not be influenced by HIMA. In addition, the visit is anonymous. More storage of personal data will occur only if you explicitly send them to us. You can send information to us, for example, in the context of following requests:

  • Contact by email
  • Subscribe to HIMA press release distribution
  • Subscribe to the HIMA newsletter
  • Training and event registration form
  • Credentials and registration information for extranet, staff login and partner area
  • Submit applications via the recruitment tool
  • Registration to download whitepaper

The visit to our website is via an encrypted SSL connection. This means that, in particular, the input of login data for staff login, partner area and extranet as well as the upload of applications are protected from unauthorized access. In addition to the sending of an e-mail from you to us, the subscription to the distribution list and the registration for trainings and events are also sent by e-mail notification to our responsible employees. The sending of e-mails is currently unencrypted.

On some of your requests we ask you for some personal data because the request can´t be processed without them. The data are used in accordance with legal regulations scope and your declarations of consent for surveys and for marketing purposes. In addition, we use the information sent to us only for the purpose for which it was transmitted to us. Transfers of personal data to state institutions and authorities are carried out only in the context of mandatory national legal provisions.  Your data are not passed to third parties without your consent. In line with legal requirements personal data are passed, if necessary, on to service partners for the provision and processing of the agreed services. Our employees are obliged to confidentiality by us.

When subscribing to the HIMA newsletter, you agree that HIMA Paul Hildebrandt GmbH and its current and future national subsidiaries may store and evaluate your personal data, as provided in the registration form, or obtained by your use of the newsletter and to assign these data to your person or email address. The evaluation of your user behaviour includes in particular which area of the newsletter you have visited, your documents viewed or downloaded and the links you have clicked.

HIMA will use the information gathered for market research, analysis and marketing purposes and therefore HIMA will contact you via post, email and/or phone to inform you about HIMA products and services.

Only the personnel department and the decision-makers have knowledge of the application documents sent to us. An agreement on data protection was concluded with the service provider for the operation of the recruitment tool. The query of information in the application process is limited to the required extent, the provision of additional information is voluntary. Your applicant information will be deleted automatically 6 months after the completion of the application procedure. Information from applicants who accepted to be stored in the applicant pool will be deleted after 18 months.

After fulfillment of the purpose or the end of contract the personal data will be deleted. If a deletion is not possible for statutory or other legitimate reasons (e.g. period of retention), the data are initially blocked and deleted after expiry of the statutory deadline.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Due to the default activation of the IP anonymization on this website, Google will truncate/anonymize the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA. On behalf of the website provider Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to use the full functionality of this website. Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under
Cookie detection is requested by a pop-up window when you visit this website and must be confirmed by you. Without the confirmation no cookies will be set. You can switch off the use of Google Analytics by clicking on the following link. An opt-out cookie will be set on the computer, which prevents the future collection of your data when visiting this Website: Disable Google Analytics.

Further information concerning the terms and conditions of use and data privacy can be found at or at Please note that on this website, Google Analytics code is supplemented by “anonymizeIp” to ensure an anonymized collection of IP addresses (so called IP-masking).
(this section was partly taken from the website

On our website, plugins of the following social networks are integrated:

  • LinkedIn (LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Irland),
  • Xing (XING AG, Dammtorstraße 30, 20354 Hamburg, Deutschland),
  • Twitter (Twitter Inc., Twitter, Inc. 1355 Market St, Suite 900, San Francisco, CA 94103, USA) and
  • Facebook (Facebook Inc., 1601 Willow Road, Menlo Park, California, 94025, USA).

When you visit our sites, these plug-ins could be used to establish a direct connection between your browser and the social network server. The social network is thus informed that you have visited our site with your IP address. If you click on the corresponding button of the social network while logged in to your account on this network, you can link the content of our pages to your social network profile, depending on the provider. This allows the social network to map the visit of our pages to your user account. We would like to point out that as the provider of this website we are not aware of the content of the transmitted data as well as their use by the providers of the social networks. For more information, see the privacy policy on the websites of the providers.

If you do not want the provider of the social network to be able to assign the visit of our pages to your user account of the network, please log out of your user account of the social network.

To secure all data stored by us, we use technical security measures to protect your information against any damage, loss and unauthorized access. The security measures are updated and improved regularly, reflecting continuous technical development.

You have a right to obtain information about the personal data we have stored about you. In addition, you have the right of correction, blocking and deletion of data as well as the contradiction with regard to already granted consents. Also, you have a right to request our public directory of procedures, which contains further information about us and the handling of data. The assertion of such rights is free of charge.

Please contact our data protection officer at datenschutz(at) to obtain further information about data protection at HIMA.