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Privacy Policy

The following privacy notices apply to this website. Should websites from third parties be accessible from our website via hyperlinks, our privacy policy does not affect these linked websites.

For the processing of your personal data, the controller in the sense of data protection law is the company specified in the imprint.

If you have any questions regarding the processing of your personal data, please contact our data protection officer at datenschutz(at) or privacy(at)

Personal data is processed through the following functions of the website:

  • Contact by e-mail
  • Subscribe to the HIMA press distribution list
  • Subscribe to the HIMA newsletter
  • Registration form for trainings and events
  • Login and registration information for Extranet, PartnerNet, and Employee Login
  • Submit applications via the application tool
  • Registration form for downloading White Papers
  • Google Web Fonts

For the use of our website and also for the burden to fulfill the data protection policy it is necessary to log usage data on the Web server (including IP address, time of retrieval, retreived file, amount of data transferred, forms and e-mailing content, connecting data etc.). The storage is done to ensure IT security and the protection of our systems.

All data is processed only for the purpose for which they were deployed to us. Any further processing will be in accordance with legal requirements, e.g. when subcontracting, submitting to public authorities or other transfers to third parties.

We will delete your personal data if the purpose for which you provided us with your information is fulfilled or done, and if we are not legally entitled or required to continue to store it. Applicant information is automatically deleted in the application tool 6 months after completing the application process. Information from applicants who have consented to be stored in the applicant pool will be deleted after 18 months. Data protection information for applicants can be found here.

On our website, you can also create a profile for yourself in a protected login area, save data there and retrieve it when needed. In these profiles, your entered data and your initated actions are stored and are available for you to call up.

The following information can be stored in your profile:

  • Name
  • Contact details
  • Subscription of HIMA documents to certain products

Your profiles are based solely on your given information. An automated profiling by us due to your behavior or other information does not take place. Access to your profile is password protected and only accessible to third parties if you grant access to it.

If you create a profile on our website, a contract is created between us for storing and maintenance the respective profile. The processing of your personal data is therefore legitimated according to Art. 6 para. 1 b) GDPR. An independent deletion of your personal data stored in your profile by us does not take place. However, you have the option of modifying or deleting individual data in your profile at any time, as well as completely deleting the created profile, which at the same time deletes all personal data stored there.

Any processing of your personal data that goes beyond this privacy policy is only possible if you have given us your consent to do so. On our website you have the opportunity to grant such explicit consent. As part of your consent, you will be provided with additional information about the processing of your data.

If you subscribe to our newsletter, you agree that HIMA Paul Hildebrandt GmbH as well as their current and future national companies (hereinafter collectively "HIMA") can store and evaluate the data specified during registration, changes in this regard (eg name, address) and your user behavior in the sent newsletters and that this information can be assigned to your person or your e-mail address.

The evaluation of your user behavior includes in particular on which areas of the newsletter you are staying, which links you are using there and which downloads you have made. The information obtained will be used by HIMA for market research, analysis and marketing purposes and you will be contacted by mail, e-mail and / or telephone for these purposes to inform you about HIMA's products and services.

Cookies are also used in conjunction with our internet services. Cookies are small pieces of data that are stored on the hard disk of your computer via the browser. They manage the internet connection during your visit or during later visits to our webpages and therefore make the visit more convenient (including language setting). We also use cookies to analyze data traffic (see Google Analytics section).

Cookies that ensure the functionality of the website will be automatically saved. Upon visiting our website, a popup window will ask you if you authorize the use of cookies. Cookies for data analysis are not created until you have given your consent. You can revoke permission relating to the use of cookies by deleting the cookies from your memory in any browser you have used.

You may refuse the use of cookies by selecting the relevant settings in your browser. However, please note that if you do this, you may not be able to make use of the full functionality of this website.

Google Analytics Opt-Out

This link gives you the option of opting out to prevent tracking via Google Analytics.

Google Analytics

This website uses Google Analytics, a Web Analytics service from Google Inc. ("Google").

Google Analytics uses cookies. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. This website uses Google Analytics with the extension "_anonymizeIp ()". Google shortens the IP addresses within Member States of the European Union as well as within other parties to the Agreement on the European Economic Area. A direct transfer of personal data in the context of further processing can thus be excluded. Only in exceptional cases the full IP address will be transferred to a Google server in the United States and shortened there. On behalf of the provider of this website, Google will use this information to evaluate your use of the website, to compile reports on the website activities and to provide further services related to the use of the website and the Internet against the website operator. The IP address submitted by your browser as part of Google Analytics will not be merged with other Google data.

You may prevent the transmission of the data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of such data by Google by using the information available at the following link Download and install the browser plug-in:

Google Analytics is used in accordance with the requirements that the German data protection authorities have agreed to with Google.

Third-party information:

Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.

Terms of service:

Google Maps

This website uses Google Maps to display maps and to generate directions. Google Maps is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.  If you use further features of Google, for example by clicking on the displayed map, you are using a Google service that is outside of our sphere of influence. In this case, the requirements and instructions made by Google apply in this context.

On you can find further information concerning Google’s terms of service, additional terms of use for Google Maps/Google Earth, the legal notices for Google Maps/Google Earth, as well as the Google data privacy statement. In Google’s data privacy statement you will find information about which data is collected and why, and what Google does with this data.

We run a company profile on the social network Facebook. Facebook is operated by Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. On this Facebook Page, we want to interact with our customers, prospects, and users and share information on our services. In accordance with Article 26, Paragraph 1 of the GDPR, we are joint controllers together with Facebook for the processing of data collected from a visit to our Page. The resulting obligations are specified in the Page Insights Controller Addendum, which is a mutual arrangement between Facebook and us. This arrangement can be viewed here:

Facebook provides us with aggregated data (known as “Facebook Insights”) so that we can analyze how you have engaged with our Page. These Insights do not contain any personal data. As operators of the Page, we have no access to personal data. We cannot view or retrieve the information gathered during your visit to Facebook. We cannot identify individuals from the data available to us, and we do not create profiles of individual users.

We use user statistics to optimize our Page for various purposes, including improving the customer experience, market research, and advertising. Cookies are placed on the user’s computer to enable the analysis of statistics. According to Facebook, these cookies are only used to identify you and improve your browsing experience on the Page. Facebook states that it will delete or anonymize cookies and cookie information within 90 days. To our knowledge, entries on the local computers of non-Facebook members will not be made.

We process your personal data collected in connection with a visit to our Facebook Page for the purpose of legitimate interests (Article 6, Paragraph 1, lit f GDPR) to be able to effectively inform users and communicate with you. However, data is also processed outside the EU or the EEA, in particular on Facebook servers in the US. This creates additional data protection risks. In the US, the enforcement of the rights of data subjects is considerably more complicated. Nevertheless, data transfers to the US are subject to the Commission Implementing Decision (EU) 2016/1250, also known as the EU–US Privacy Shield. Facebook is certified under the Privacy Shield framework and is obligated to provide an adequate level of protection. If data is transferred to the US in joint responsibility with Facebook, this is done on the basis of Article 45 GDPR.

Our mutual arrangement with Facebook states that Facebook agrees to take primary responsibility for the processing of Insights Data. Facebook therefore agrees to take primary responsibility to comply with all applicable obligations under the GDPR with respect to the processing of Insights Data, including, but not limited to, Articles 13 and 14 GDPR, and assumes primary responsibility for safeguarding your rights as a data subject. Requests for information and the assertion of other data subject rights can be obtained most quickly from Facebook itself, as only Facebook has access to user data, as described above. We advise users of our Facebook Page to visit to exercise their rights according to Article 12 GDPR, the right to erasure under Article 17 GDPR, the right to restrict processing under Article 18 GDPR, the right to object to processing under Article 21 GDPR, and the right of access under Article 15 GDPR. If you require any help, please do not hesitate to contact us using the contact details published on this page.

For more information concerning how Facebook processes and uses data, visit More information specific to Page Insights data can be found at Information regarding privacy settings and your rights to object or opt-out can be found at and 

On this website, external fonts, Google Fonts, are used. Google Fonts is a service of Google Inc. (“Google”). The integration of these web fonts is carried out through a server, usually a Google server in the USA. Thereby the information about which of our internet pages you visited will be transmitted to the server. The visitor’s terminal browser’s IP-address will also be documented by Google. You can find more information about Google’s data protection notice here:

To secure all data stored by us, we use technical security elements to protect your information from possible damage, loss and unauthorized access. The safety measures are regularly updated and improved with the constant technical development.

Due to a restrictive allocation of access rights, your data transmitted to us are only accessible to the group of persons required for the fulfillment of the purpose.

The visit to our website takes place via an encrypted SSL connection. This protects your activities from unauthorized access.